Four Reasons Our Accounting Firm is Excelling

Posted on 24/02/201624/02/2016Categories Accounting, Archives, Business TrendsTags   Leave a comment on Four Reasons Our Accounting Firm is Excelling

We strive to be an exceptional accounting firm delivering high-quality service and maintaining operational efficiently

We work tirelessly to be an excellent Accounting Firm delivering high-quality service and maintaining operational effectively. In spite of intensive competition we standout as a result of value we supply clients.

You will find there’s two major factors that separate our accounting firm: First, we offer prospective clients a myriad of options as they begin to consider our firm. Secondly, we utilize key-metrics that accounting firm use to measure and present a superior quality service.

Four Areas Our Accounting Firm Stand Out From Our Competitors

Communication

Within the increasingly commoditized and competitive accounting firm industry, superior client relationships definitely are a significant competitive advantage, which means that clear client communication is undoubtedly an absolute organization necessity. A large amount of accounting firm get connected to clients exclusively via e mail or through shared spaces that essentially stand for file dumping areas; by using a true collaboration solution lets you interact with them in real-time, so all parties can edit, discuss and upload.

Client collaboration is really a way to ensure all parties possess the most up-to-date and accurate information, which can streamline not just for communication, but workflow at the same time. By generating a shared space to collaborate with clients in real-time, our accounting firm can trim out hours of the time spent moving back and forth on e mail, speeding up review cycles and ultimately racking up more detail than you would from appointed calls as well as meetings.

Transparency

Accounting is a service that depends heavily on trust. Clients absolutely absolutely need confidence that their private business information is safe and secure and well-managed. Providing them with comprehension of the process builds confidence in an accounting firm service that’s rare in the remaining portion of the industry, where details are generally kept tightly under-wraps. Clients choose to feel engaged in their bookkeeping, and also have insight.

6 Reasons to Hire a Specialty Niche Certified Public Accountant

Posted on 31/03/2015Categories AccountingTags   Leave a comment on 6 Reasons to Hire a Specialty Niche Certified Public Accountant

One way a Certified Public Accountant can create better experiences is through niche services. Some Certified Public Accountants focus on a specific industry or narrowly-defined tax, assurance and advisory services

Accounting clients are always looking for more from their Certified Public Accountant

One way a Certified Public Accountant can create better experiences is through niche services. Some Certified Public Accountants focus on a specific industry or narrowly-defined tax, assurance and advisory services. The success of a niche, however, depends on whether the Certified Public Accountant has identified a genuine niche or a commodity pretending to be a niche.

As a Miami Certified Public Accountant, who’s in the top 10 Healthcare Accounting Firms in Florida, I know what is, and what isn’t, a niche — and what your Certified Public Accountant should know to promote themselves as such.

Before you hire a Certified Public Accountant declaring a niche, review these criteria:

Your Certified Public Accountant has a real niche if:

1. They offer more than one expert to clients.

Certified Public Accountant Firms will often have one person who is so good at a certain thing that leadership starts calling their service area a niche. The problem with one star service provider is that your star can leave or retire. One trusted advisor is not a niche. To have a true niche, you need to train and develop several people to serve it for the foreseeable future.

2. Their team “gets” it.

They don’t have a niche if the entire firm is not aware of it. Everyone — from administration to leadership — can talk about why they are the best in this area. Develop competitive differentiators around this niche to train staff on selling your firm as the best provider of this service or the best advisor for this industry.

3. You will invest real time and dollars for its growth.

If the Certified Public Accountant is fearful of growing a niche because of budget constraints or small potential client base, it is not a good niche. They need to commit to staff development and leadership in this niche, invest time in your sales process, promote it in your marketing and speak about it in publicity. Will they promote it on their website? If the answer is no, then don’t call it a niche.

4. Pricing isn’t a concern.

We’ve seen Certified Public Accountant firms who want to call a commoditized service a niche when in reality they’ll get little return for their efforts. Niches attract premium fees from ‘A’ clients. Your clients choose you for your knowledge, not because you offer the lowest price among several very good firms. If other firms don’t view you as one of the best (if not the best), then you don’t have a niche and can’t hope to have one in the future.

5. Your goals are measurable.

If they can see the profit potential in this niche based on past client experiences, then they can set new measurable goals. If they are just entering a new industry, make sure the client and profit potential are there by researching competitors and analyzing trends that point toward a growth area. If you can develop a niche based on a merger or acquisition, this is another way of analyzing potential by looking at the targets past success.

6. Recruits are attracted to it.

Niche-focused Certified Public Accountant firms also consider the potential to attract great talent because they own a strong market position. By promoting their top status in an industry or service, they set their firm apart from competitors to attract new graduates and experienced hires who want to help them grow a niche-firm.

Sensing a trend? If a Certified Public Accountant firm can prove to you they have the best team, the best expertise and the best ROI for clients, then you just might have a niche Certified Public Accountant. Be willing to invest real time and dollars to sustain the relationship with your niche Certified Public Accountant.

Miami Bookkeeping Services

Posted on 02/02/2011Categories AccountingTags , , , , , , , , , ,   Leave a comment on Miami Bookkeeping Services

Miami Bookkeeping Services

Our Miami Bookkeeping Services handle all your daily accounting needs: invoices and statements, accounts payable, cash receipts and disbursements, payroll, bank reconciliations and recurring reports. Your bookkeeper will be in contact with you daily by Instant Messenger, email or phone with any questions or concerns. All under the supervision of our accountants in our Miami CPA Firm.

Accounts Receivable

Get your invoices out promptly and send monthly statements on the date of your choice.

We offer two options:

  • We prepare your sales invoice from information you email to our bookkeeper. We email you the final invoice for approval.
  • You generate invoices and statements through time and billing software. Your bookkeeper posts or imports the invoices into your accounting software.

Whether we prepare your invoices for you or you generate them yourself, we can print and mail or email customer invoices and statements on your behalf.

Accounts Receivable reports for collection and cash flow management are prepared and delivered to you on a schedule of your choice. Finance changes are assessed on overdue invoices based on your company’s payment terms and conditions, and statements can be initiated and transmitted on a schedule of your choice.

Accounts Payable

Invoices you receive from vendors will need to be scanned and emailed to us. We provide a scanner with PaperPort scanning software at no cost.

This process is as simple as 1-2-3:

1. Insert the invoice into the scanner then press the Scan button.

2. Name the file that appears on your screen (give it a unique name)

3. Click the email icon to create an email, attach the file and send.

That’s it! You’re done! Your vendor invoices for the day are on the way to us for recording into your accounting file.

Alternately, you can have vendor invoices mailed or emailed directly to us for processing.

On a schedule determined by you, we will email you a report of all open vendor invoices. Just indicate which invoices you want paid, then email the report back. We will set up the requested bill payment checks in your accounting file.

Once the checks are ready to print, we offer two options for printing:

  • You or a designated staff member can log into your accounting software and print checks directly to your local printer.
  • We can print the checks and mail or deliver them to you.

The printed checks are signed and mailed from your office. You maintain full control over your funds.

Cash Receipts

Prior to taking deposits to the bank, you will scan the deposit slip and each of the items to be deposited. Then create an email and upload the file at your convenience. We will post the customer payments against the appropriate customer invoices and record the bank deposit.

Payroll Services

We either processes payroll or makes the necessary entries to record payroll processed by a third-party provider. In either case, payroll entries will include complete recording of gross wages, employer taxes and other payroll expenses, and payroll liabilities, and quarterly and annual reconciliation of general ledger balances to payroll returns. If needed, we can also initiate transfers from your operating bank account to your payroll bank account to cover payroll if these accounts are held by the same bank.

We do recommend direct deposit of employee paychecks whenever possible.

Banking Activities

We will have access to view and download transaction history and bank statements, and, if desired, to transfer funds between business accounts at your bank. We will not have the authority to sign checks or to initiate electronic payments that have not been pre-approved by you or a designated staff member.

Bank account activity is updated daily in your accounting file, so that you always know your available cash balance. Transactions that appear in your bank account that we have no knowledge of will be posted, but we will inform you of these transactions and request supporting information by email. Bank account balance notifications and cash receipts and disbursement reports can be emailed to you daily, weekly, or monthly as desired.

Banking, credit card, and loan accounts are reconciled to the corresponding statements each month, and the reconciliation reports are emailed to you promptly. When emailing the reconciliation report, we will call your attention to old outstanding items that require resolution and will also provide a list of any missing check numbers for security and control purposes.

Bank Reconciliation

Reconciling your business checking account each month allows us to keep your bank account, accounting, and taxes up-to-date.

Having us reconcile your account each month allows you to…

  • Identify lost checks, lost deposits and unauthorized wire transactions.
  • Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
  • Detect and prevent embezzlement of funds from within your company.
  • Know how your business is doing. You can’t really know unless all accounts are reconciled and properly accounted for on your financial statement.
  • Manage your cash more effectively. Proper management of funds not only saves money, it makes money for you.
  • Protect yourself. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent or forged checks presented to your bank and paid by that bank, you can relieve your agency of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough. Crime exists.
  • Sleep Better. You will sleep more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds are properly accounted for.

Compiled Financial Statements

You’ll get a complete set Compiled Financial Statements of on either a monthly or quarterly basis (you’re preference). The financials will consist of a Balance Sheet and Income Statement also known as a Profit & Loss. We will set up a Web Conference to review your financial results each quarter. This gives you and us a forum for Q&A and advisory type services.

Gustavo A Viera CPA

CPA firms, Accountants in Miami | Accounting Services in Miami | Accountants Miami | Certified Public Accountant in Miami | CPA in Miami | CPA Miami | Miami Accountant | Miami Accounting Firms | Miami CPA Firm | Miami CPA

Selecting the Right Accounting Software

Posted on 27/01/2011Categories AccountingTags , , , , , , , , , ,   Leave a comment on Selecting the Right Accounting Software

Selecting the Right Accounting Software

Some of the first computer software ever produced was accounting software. Over the past few decades, accounting software has become more robust and much easier to use. If you are planning to start a small business or if you already have a small business, you know the importance of your accounting. You need to know where you money is, where it is going, and where it will come from and accounting software can help you do that.
Here are some things to consider what purchasing your accounting software.

  • Add-ons
    For years, accounting software was straight forward, but as the market became more competitive, there are more and more add-ons being offered. These add-ons vary and may include features like attaching scanned receipts to financial entries, remote access, accepting payments online, and compatibility to tax software.  The add-ons can really make the difference on choosing your accounting software.

     

    Some businesses have accounting procedures to prevent fraud, like having a receipt for all business expenses. The ability to scan a copy of the receipt and attach it electronically to the reimbursement entry can cut down on filing and record management. 

    Accepting payments online has been becoming more popular lately. 

    This connects your ecommerce/invoice system directly into your accounting software.  When your customers make a purchase, it will automatically enter into your bookkeeping.

  • Reports and Industries Available
    Reports are the key for small business owners make decisions. Having the ability to make custom reports is a necessity. Keep in mind that the default-loaded reports are limited and will only help you make certain decisions. 

     

    Some software gives you the ability to download industry-specific modules. For example, if you are a non-profit, there are non-profit modules you can add for tracking donors and fundraising campaigns. This customization can add more value to your software and allow it to better serve you.

  • Permissions
    Your bookkeeping is an essential part of running and managing a small business and you may hire someone to do the data entry into your system. You may not want to give them access to all the past records and reports. Some software packages have permissions that you can set to limit how much certain users can see or access.
  • Access Points and Backup
    With the era of mobile apps and constant Internet access, many accounting packages have developed remote access for their users. You may think that you will not use these features, but there may be times when you are on the road or away from your office and you will need to do some number crunching. If you are on a sales trip and in the middle of negotiating a deal, you may want to pull up your previous month’s sales, so you can see how the potential sales will affect your cash flow.

     

    Another aspect of having remote access is that the software companies will host your financial data on their servers. Hard drive failure is very common and you do not want to lose all your accounting information. Many accounting packages offer automatic backups or server storage for your data. This is a good feature to take advantage of because they monitor and run backups frequently on their end so your data is never lost.

Speak with your Accountant
You accountant can give you valuable advice for which type of software to use. They may know of compatibility issues when they import that data into their system. They may also just have a preference on which is better.
Locked into the Software
Many small business owners fear they will be locked into their software for life once they pick it. This is not true. Many of the major software packages offer some type of conversion. Some things may not convert perfectly, but you will not need to re-enter all your financials.
There may be a learning curve, so you shouldn’t switch often, but after you pick a software, just know that you can switch.

Gustavo A Viera CPA

CPA | Accountant Firm | Accountant Miami | CPA Firm | Accountants Miami Fl | Accountant Miami Fl | Accounting Firms | Accountant | Accounting Firm | Tax Accountant Miami | Accountant Services

Miami Bookkeeping Services

Posted on 19/01/2011Categories AccountingTags , , , , , , , , , ,   Leave a comment on Miami Bookkeeping Services

Miami Bookkeeping Services

Our Miami Bookkeeping Services handle all your daily accounting needs: invoices and statements, accounts payable, cash receipts and disbursements, payroll, bank reconciliations and recurring reports. Your bookkeeper will be in contact with you daily by Instant Messenger, email or phone with any questions or concerns. All under the supervision of our accountants in our Miami CPA Firm.

Accounts Receivable

Get your invoices out promptly and send monthly statements on the date of your choice.

We offer two options:

  • We prepare your sales invoice from information you email to our bookkeeper. We email you the final invoice for approval.
  • You generate invoices and statements through time and billing software. Your bookkeeper posts or imports the invoices into your accounting software.

Whether we prepare your invoices for you or you generate them yourself, we can print and mail or email customer invoices and statements on your behalf.

Accounts Receivable reports for collection and cash flow management are prepared and delivered to you on a schedule of your choice. Finance changes are assessed on overdue invoices based on your company’s payment terms and conditions, and statements can be initiated and transmitted on a schedule of your choice.

Accounts Payable

Invoices you receive from vendors will need to be scanned and emailed to us. We provide a scanner with PaperPort scanning software at no cost.

This process is as simple as 1-2-3:

1. Insert the invoice into the scanner then press the Scan button.

2. Name the file that appears on your screen (give it a unique name)

3. Click the email icon to create an email, attach the file and send.

That’s it! You’re done! Your vendor invoices for the day are on the way to us for recording into your accounting file.

Alternately, you can have vendor invoices mailed or emailed directly to us for processing.

On a schedule determined by you, we will email you a report of all open vendor invoices. Just indicate which invoices you want paid, then email the report back. We will set up the requested bill payment checks in your accounting file.

Once the checks are ready to print, we offer two options for printing:

  • You or a designated staff member can log into your accounting software and print checks directly to your local printer.
  • We can print the checks and mail or deliver them to you.

The printed checks are signed and mailed from your office. You maintain full control over your funds.

Cash Receipts

Prior to taking deposits to the bank, you will scan the deposit slip and each of the items to be deposited. Then create an email and upload the file at your convenience. We will post the customer payments against the appropriate customer invoices and record the bank deposit.

Payroll Services

We either processes payroll or makes the necessary entries to record payroll processed by a third-party provider. In either case, payroll entries will include complete recording of gross wages, employer taxes and other payroll expenses, and payroll liabilities, and quarterly and annual reconciliation of general ledger balances to payroll returns. If needed, we can also initiate transfers from your operating bank account to your payroll bank account to cover payroll if these accounts are held by the same bank.

We do recommend direct deposit of employee paychecks whenever possible.

Banking Activities

We will have access to view and download transaction history and bank statements, and, if desired, to transfer funds between business accounts at your bank. We will not have the authority to sign checks or to initiate electronic payments that have not been pre-approved by you or a designated staff member.

Bank account activity is updated daily in your accounting file, so that you always know your available cash balance. Transactions that appear in your bank account that we have no knowledge of will be posted, but we will inform you of these transactions and request supporting information by email. Bank account balance notifications and cash receipts and disbursement reports can be emailed to you daily, weekly, or monthly as desired.

Banking, credit card, and loan accounts are reconciled to the corresponding statements each month, and the reconciliation reports are emailed to you promptly. When emailing the reconciliation report, we will call your attention to old outstanding items that require resolution and will also provide a list of any missing check numbers for security and control purposes.

Bank Reconciliation

Reconciling your business checking account each month allows us to keep your bank account, accounting, and taxes up-to-date.

Having us reconcile your account each month allows you to…

  • Identify lost checks, lost deposits and unauthorized wire transactions.
  • Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
  • Detect and prevent embezzlement of funds from within your company.
  • Know how your business is doing. You can’t really know unless all accounts are reconciled and properly accounted for on your financial statement.
  • Manage your cash more effectively. Proper management of funds not only saves money, it makes money for you.
  • Protect yourself. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent or forged checks presented to your bank and paid by that bank, you can relieve your agency of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough. Crime exists.
  • Sleep Better. You will sleep more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds are properly accounted for.

Compiled Financial Statements

You’ll get a complete set Compiled Financial Statements of on either a monthly or quarterly basis (you’re preference). The financials will consist of a Balance Sheet and Income Statement also known as a Profit & Loss. We will set up a Web Conference to review your financial results each quarter. This gives you and us a forum for Q&A and advisory type services.

Gustavo A Viera CPA

CPA firms, Accountants in Miami | Accounting Services in Miami | Accountants Miami | Certified Public Accountant in Miami | CPA in Miami | CPA Miami | Miami Accountant | Miami Accounting Firms | Miami CPA Firm | Miami CPA

Selecting the Right Accounting Software

Posted on 13/01/2011Categories AccountingTags , , , , , , , , , ,   Leave a comment on Selecting the Right Accounting Software

Selecting the Right Accounting Software

Some of the first computer software ever produced was accounting software. Over the past few decades, accounting software has become more robust and much easier to use. If you are planning to start a small business or if you already have a small business, you know the importance of your accounting. You need to know where you money is, where it is going, and where it will come from and accounting software can help you do that.
Here are some things to consider what purchasing your accounting software.

  • Add-ons
    For years, accounting software was straight forward, but as the market became more competitive, there are more and more add-ons being offered. These add-ons vary and may include features like attaching scanned receipts to financial entries, remote access, accepting payments online, and compatibility to tax software.  The add-ons can really make the difference on choosing your accounting software.

     

    Some businesses have accounting procedures to prevent fraud, like having a receipt for all business expenses. The ability to scan a copy of the receipt and attach it electronically to the reimbursement entry can cut down on filing and record management. 

    Accepting payments online has been becoming more popular lately. 

    This connects your ecommerce/invoice system directly into your accounting software.  When your customers make a purchase, it will automatically enter into your bookkeeping.

  • Reports and Industries Available
    Reports are the key for small business owners make decisions. Having the ability to make custom reports is a necessity. Keep in mind that the default-loaded reports are limited and will only help you make certain decisions. 

     

    Some software gives you the ability to download industry-specific modules. For example, if you are a non-profit, there are non-profit modules you can add for tracking donors and fundraising campaigns. This customization can add more value to your software and allow it to better serve you.

  • Permissions
    Your bookkeeping is an essential part of running and managing a small business and you may hire someone to do the data entry into your system. You may not want to give them access to all the past records and reports. Some software packages have permissions that you can set to limit how much certain users can see or access.
  • Access Points and Backup
    With the era of mobile apps and constant Internet access, many accounting packages have developed remote access for their users. You may think that you will not use these features, but there may be times when you are on the road or away from your office and you will need to do some number crunching. If you are on a sales trip and in the middle of negotiating a deal, you may want to pull up your previous month’s sales, so you can see how the potential sales will affect your cash flow.

     

    Another aspect of having remote access is that the software companies will host your financial data on their servers. Hard drive failure is very common and you do not want to lose all your accounting information. Many accounting packages offer automatic backups or server storage for your data. This is a good feature to take advantage of because they monitor and run backups frequently on their end so your data is never lost.

Speak with your Accountant
You accountant can give you valuable advice for which type of software to use. They may know of compatibility issues when they import that data into their system. They may also just have a preference on which is better.
Locked into the Software
Many small business owners fear they will be locked into their software for life once they pick it. This is not true. Many of the major software packages offer some type of conversion. Some things may not convert perfectly, but you will not need to re-enter all your financials.
There may be a learning curve, so you shouldn’t switch often, but after you pick a software, just know that you can switch.

Gustavo A Viera CPA

CPA | Accountant Firm | Accountant Miami | CPA Firm | Accountants Miami Fl | Accountant Miami Fl | Accounting Firms | Accountant | Accounting Firm | Tax Accountant Miami | Accountant Services

Selecting a Small Business Accountant

Posted on 24/11/2010Categories AccountingTags , , , , , , , , , , , ,   Leave a comment on Selecting a Small Business Accountant

Selecting a Small Business Accountant

Many small business owners do their finances and taxes on their own, so you may ask: why should I find an accountant? The reason: no matter what stage your small business is in, you can benefit from having an accountant on your side.

Why Hire an Accountant?

  • Accountants often do more than prepare tax forms for their small business clients. They can act as a trusted consultant and advisor to your small business. A good accountant would be able to advise you on growth opportunities, risk management, bookkeeping, and general financial planning.
  • If your small business is closely tied to your personal finances, a good accountant can help you make sound judgments that are beneficial to both your personal finances and your small business.  This guidance can be especially helpful when you’re just starting up and using your own funds to finance business expenses.
  • Accountants can serve as a great resource that you can tap into for recommendations on which loans to apply for, banks that satisfy your small business needs, and whatever you need on the finance end.

Good Practices for Choosing an Accountant

Here are some tips for avoiding common pitfalls and needless headaches in your search for a small business accountant:

  • Determine your needs
    There is no one-size-fits-all method for managing small business finances. Make sure that your accountant specializes in small businesses, and ideally has knowledge of your industry.  Beyond that, you will need to decide what level of support is appropriate and affordable for your business. Enrolled agents, certified public accountants, and tax attorneys bring different skills and charge different rates.
  • Just ask!
    Word of mouth is a good way to find good accountants. Talk to your family, friends, peers, even your attorney for recommendations. You can also inquire with institutions and organizations like the American Institute of Certified Public Accountants*, your state Board of Accountants, or a local Chamber of Commerce.
  • Interview your candidates
    Remember that you are hiring someone that will fulfill your business needs and requirements. Treat it like a job interview that you would give to any potential employee. Ask about:

    • Professional qualifications like their licenses and experience
    • Personnel who will actually do the work, and their response times
    • Fees and charges to make sure they are in line with your budget
    • Specialized services that you may want in the future – for example, audit support
    • Clientele (past and current) so you can gauge their expertise

What if My Current Accountant Isn’t a Good Fit?


If you had a bad experience with an accountant, take what you’ve learned to find a better fit for your business. You should also consider your timing – if you’re just about to file significant tax changes or take on a large financial project, you’ll want to leave yourself enough time to find someone new. After all, a rush to judgment could leave you in the same position you’re in. 

Remember…

You are the person who is ultimately responsible for your taxes and finances. Be wary of accountants who promise things that seem too good to be true. If you have concerns about an accountant’s claims you should contact your state’s Board of Accountancy and/or the IRS Office of Professional Responsibility to check their licenses and ensure they are in good standing.

Gustavo A Viera CPA

CPA firms, Accountants in Miami | Accounting Services in Miami | Accountants Miami | Certified Public Accountant in Miami | CPA in Miami | CPA Miami | Miami Accountants | Miami Accounting Firms | Miami CPA Firm | Miami CPA